Web systems
We build a system for requests, schedules, clients or quotes that you open in the browser on any device, so your team can work from the office, from home or on site.
Software made to measure, when off-the-shelf tools don’t fit
We build systems and apps around the way your business works, so you enter data once and give your clients the time you now lose retyping.
How it works
As your business grows, spreadsheets and notebooks stop being enough
You write appointments in a notebook, requests come in by phone and on Viber, and the field team sends photos to a private chat. Off-the-shelf software solves part of the problem, but it makes you work its way, or you end up paying for several subscriptions to tools that don't share data.
A made-to-measure system starts from the way you work today. We begin with the part that saves you the most time and extend the system once that part is working.
A system that follows the way you work
With everything in one place, you and your team work from the same data.
- Your team checks three chats to find out who has which request.Requests, clients and the schedule are in one system that you open on your computer and your phone.
- You type the same data in several times.You enter it once, and the system puts it into the schedule, the quote and the report.
- Clients call to ask when their appointment is or how far along the job is.Clients see for themselves when their appointment is and how far along the job is.
- You pay for subscriptions to software you only use a small part of.The system has only the features you need and grows with the business.
On a free call we work out what you need.
What you get
Seven parts that we combine to fit what you need.
Mobile apps
If the phone is where most of the work happens, we build an app for your clients or your team, for iPhone and Android.
Client portal
Clients log in to their own account and see their appointments, requests and documents, so they don't need to ring you to ask.
Connections to your software
We connect the system to your website, email, calendar, accounting software and card payments, so data moves between them on its own.
Reports
Requests, revenue and your team's workload are on one screen whenever you sit down to plan the work.
Permissions and security
Each employee sees only the data they need for their job, and the system logs every change, so you always know who changed what.
Team training
We show your people how the system works and look after it once it is live.
We can help with
It can be a single spreadsheet you have outgrown or a full system for your whole business.
Systems
- Online booking and reservations
- Team requests and tasks
- Client and enquiry management
- Price calculators and quotes from your website
- Orders and stock
Apps and connections
- A client portal with personal accounts
- An app for your field team
- A mobile app for iPhone and Android
- Loyalty cards and memberships
- Connection to your accounting software and card payments
You get a written proposal with the timeline and price.
What is included
You know up front what our quote covers and which costs you will have separately.
You pay us
- A walk-through of how you work and a plan for the system
- A preview of the system that you approve before we build it
- Development and testing with real data
- Moving your existing data over
- Team training and a guide to using the system
You pay the providers directly
- The server or hosting the system runs on
- App Store and Google Play fees for a mobile app
- External services the system uses, such as SMS and card payments
The data and accounts belong to you.
How a project runs
Step 1 of 5How you work today
We walk through your work step by step and find where you lose time.
Step 2 of 5What the system will look like
We write down what it will do and show you its pages for approval before we start building.
Step 3 of 5Build
We build the system and connect it to the software you already use.
Step 4 of 5Testing with your team
We move your old data over, your people try the system with it, and we fine-tune it based on their feedback.
Step 5 of 5Launch and training
We train your team and put the system to work.
We start work and you always know where things stand.
Projects we have built
Frequently asked questions
Wouldn't off-the-shelf software be better?
It depends. If ready-made software fits the way you work, we will recommend it. A made-to-measure system is worth it when you are paying for several tools that don't talk to each other, or when your work doesn't fit any of them.
Can we start small?
Yes. You can order just one part, for example online booking, and add the next ones when you see you need them.
Do you build mobile apps?
Yes, for iPhone and Android. A web system that works well on a phone is often enough to start with, so we decide together what you need.
Will you move our Excel data over?
Yes. We move it into the new system, so you don't start from scratch.
Is this the same as AI automation?
No. The system is where your team works with requests and clients. AI automations take over individual repetitive steps and can be added to it.
How long does it take?
It depends on the scope. We usually launch the first working part within a few weeks and add the rest in stages.
How is the price worked out?
By scope, depending on what the system needs to do. After a short call we send a quote that spells out what is included. The quote and the first consultation are free.